Virtual Office in Sweden

Sweden is a very appealing country to start a business in. The country welcomes both foreign investors and single entrepreneurs who can obtain residence permits and set up small entities under which they can complete various activities.

No matter the selected type of business form, having a legal address in the Swedish city it will operate is mandatory. In certain cases, a virtual office in Sweden can be a suitable option for those interested in obtaining a registered address quickly.

Our lawyers in Sweden are at your service with details about our services, including on how to obtain a virtual office in Stockholm, the most important city in this country.

Quick Facts
Address availability (YES/NO)	YES
Local phone number (YES/NO)	YES
Company registered address use possibility (YES/NO)	YES
Mail collection and forwarding option (YES/NO)	YES
Meeting room availability (YES/NO)	YES, with prior notification
Virtual assistant option (YES/NO)	YES
Uses of a virtual office	Legal seat for the registration of a new company, legal seat for an existing company in another city, local address for sole traders/businesspersons
Documents required to acquire the service	Contract issued by the provider offering the service
Customized services availability (YES/NO)	YES, flexible options are available
Availability in one or more cities	Stockholm, Malmo, Goteborg, etc.
Timeframe to acquire the service (approx.)	Around 2 business days
Employee required	Not required, but available
Availability of other services	YES, bank statement collection, traditional mail collection, local secretary
Minimum rental period	1 month
Advantages	Availability in business centers or other addresses, cheap alternative to traditional office rent, no maintenance costs on the buyer, easy to acquire

The Swedish virtual office – a reliable service for entrepreneurs

Foreign entrepreneurs doing business in Sweden can use various services, including legal one related to opening companies. Apart from these, they can also use some predefined facilities, such as the virtual office which is accessible before arriving to the country.

A businessperson or company representative can purchase a virtual office in Sweden, so that upon arrival everything is set, and company registration procedure can be completed in a matter of days. Apart from this, the office can be equipped with the desired communication tools and linked to an address in Sweden or abroad where correspondence can be sent.

Our law firm in Sweden can provide a wide range of services to foreign investors coming here, including the ease of obtaining a virtual office in Stockholm. 

You can also get in touch with our accountants in Sweden if you need accounting services for your company. Having access to our highly skilled and knowledgeable local staff of accountants and tax experts ensures that all of your activities comply with Swedish legal standards, allowing you to move your attention to more strategic financial management tasks.

How to set up a virtual office in Sweden?

To set up a virtual office in Sweden, you can follow these steps:

1. Contact our virtual office provider: You are recommended to get in touch with our lawyers in Sweden. They can explain to you the services and prices of different virtual office packages and you can choose the one that suits your needs and budget;
2. Select a location: You can choose a location that is convenient for your business needs. For example, if you want to have a presence in Stockholm, you can choose a virtual office address in the city center;
3. Provide necessary documentation: You will need to provide some documentation to our virtual office provider, such as identification documents and proof of address. This is to comply with anti-money laundering regulations and to ensure that your virtual office is legally registered;
4. Choose additional services: Depending on your business needs, you may want to choose additional services such as mail forwarding, phone answering, and meeting room access. Make sure you understand the pricing for these services and choose the ones that fit your budget;
5. Sign the contract: Once you have chosen the virtual office provider and services, you will need to sign a contract. Make sure you understand the contract’s content before signing it;
6. Start using your virtual office: Once your virtual office is set up, you can start using the address for your business correspondence and marketing materials. You can also use the additional services as needed.

It is important to note that you cannot use a virtual office as a workspace in Sweden. So, if you need physical office space, you may want to consider renting a coworking space or traditional office space. However, if you want to create a virtual presence, you are welcome to get in touch with our experienced lawyers. They can offer you their services in this regard. 

Virtual office options in Sweden

The virtual office in Stockholm is a service that can be used by both local and foreign entrepreneurs and companies interested in accessing quick and reliable facilities in one of the most developed capital in Northern European countries, Sweden.

A virtual office in Sweden usually implies:

• an address in prestigious business centers in important cities;
• a private local phone number;
• access to a fax number, mail collection and forwarding services;
• bank statement collection and meeting room reservation services.

You can obtain a virtual office in Stockholm if you want to start a business in this city and need a legal address to register your company.

If you need details on how to acquire such a service, our Swedish lawyers are at your disposal with support in making a choice based on your preferences.

If You intend to expand your business in Sweden, we can help you through the full process and reduce the risks involved in starting a new business. It is essential that the company form and registration adhere to local laws when opening a company here. From this point of view, you can also rely on our accountants in Sweden who can advise on tax matters.

Who needs a virtual office in Sweden?

A virtual office in Sweden can be beneficial for a variety of businesses and individuals, including:

1.      Remote workers

If you are a freelancer or remote worker who needs a professional address in Sweden, a virtual office can provide you with a business address and mail-handling services.

2.      Small businesses

If you are a small business owner who wants to establish a presence in Sweden but does not need physical office space, a virtual office can be a cost-effective option.

3.      Startups

If you are a startup that needs a professional image but does not have the budget for a traditional office space, a virtual office can provide you with a business address and access to meeting rooms.

4.      International businesses

If you are an international business that wants to expand into Sweden, a virtual office can help you establish a presence in the country without the need for a physical office space.

5.      Compliance with the requirement of physical presence

If you are required by local regulations to have a physical address in Sweden to conduct business in the country, a virtual office can provide you with a compliant address.

In general, a virtual office in Sweden can be beneficial for anyone who needs a professional address in the country but does not require a physical office space. If you are interested in getting a virtual office in Sweden, please consult with our lawyers. 

In addition to this, if you are seeking the help of a CPA in Sweden, the services of our accountants are at your disposal. 

The main aspects to consider when buying a virtual office in Sweden

Sweden has a very developed real estate infrastructure which has permitted many service providers to enable the virtual office service in many cities. So, when choosing to buy a virtual office in Stockholm, here are the main aspects to consider:

1. the city you need it in (you can also have two offices or more in different cities);
2. the facilities attached to your service which can be personalized;
3. the address (most offices are located in business centers);
4. the duration of the service (the price will depend on the period you need it for).

You can buy a virtual office in Stockholm or in other cities like Goteborg and Malmo, and the main differences between them will usually are related to the cost, but also to the business center in which they are located. While some of them can be found in important commercial buildings downtown, others can be located at the outskirts of cities in recently developed areas.

Then you can also choose the services you want to obtain with the virtual office. For example, you can use as a registered address when opening a business in Sweden, or you can opt for more extensive facilities such as having a desk there where your messages will be received and stored, or even a simple address for receiving official correspondence.

The duration of the service should also be taken into account. As a tip, the longer the period you sign the contract for the lower the price will be. If you are looking for a virtual office, our lawyers are at your disposal with further information. Besides this, if you are looking for help to get your Swedish trademark registered, our lawyers can assist you.

The benefits of a virtual office in Sweden

There are several benefits of having a virtual office in Sweden, including:

• Cost savings: Setting up a virtual office can be more cost-effective than renting a traditional office space. You can save on rent, utilities, office equipment, and other overhead costs;
• Flexibility: A virtual office allows you to work from anywhere, which can give you more flexibility in terms of working hours and location. This can be especially beneficial if you have a remote team or if you need to travel frequently;
• Professional image: Having a virtual office address can give your business a more professional image, which can be important if you want to attract clients or customers in Sweden;
• Access to business services: Many virtual office providers offer additional services such as mail handling, phone answering, and meeting room access, which can be beneficial if you need to meet clients or customers in person;
• Compliance with local regulations: If you are operating a business in Sweden, having a virtual office address can help you comply with local regulations that require you to have a physical address in the country.

Overall, a virtual office in Sweden can be a cost-effective and flexible option for businesses that need a presence in the country but do not require a physical office space. If you are interested to set up a virtual office in Stockholm, you are welcome to get in touch with our Swedish lawyers. Besides this, the services of our lawyers are also at your disposal if you need help with payroll in Sweden. 

Why choose a virtual office in Stockholm?

Stockholm is the capital of Sweden and the most important business center of the country. Many companies are located here and the virtual office services available vary quite a lot responding to the needs of every entrepreneur.

From an economic point of view, the European Commission informs that:

• Stockholm has the largest level of startup companies in Sweden with 16.1 businesses per 1,000 inhabitants;
• the city’s Gross Domestic Product (GDP) was 145.7 billion euros in 2018;
• it accounted for 30.9% of Sweden’s GDP for the respective year;
• in 2019, most of the employees in Stockholm (9.9%) work in information and communication.

If you want to obtain a virtual office in Stockholm, do not hesitate to contact our law firm for information.

Moreover, if you are interested to learn about VAT in Sweden, our lawyers can assist you.